As opposed to paper documents, digital data rooms can be accessed at any time of the day or evening. This means employees can work even in the middle of a break, or stay up late to burn the midnight oil. Additionally, they can work from any place with an Internet connection. To lessen the stress associated with diligence, it is important to select a data space that is secure.
Find an VDR with a user-friendly interface that can be adapted to meet the needs of your business. This makes it easier for your team to navigate the program and complete all necessary tasks. A reliable VDR will also allow you to upload large files and utilize drag-and-drop functions for easy management of your files. It should also feature an advanced search tool, with filters, tags and labels for more precise searches. It should also offer index numbering and auto indexing that are essential for a speedy and thorough search of large numbers of documents. In addition, it should have a dynamic watermarking feature that is visible on a document whenever it’s opened or downloaded. It should also offer fence and redaction views, which prevent screenshotting.
Another important feature is trackability of user activity all the way to the page level, which aids in accountability and recording. Administrators should be able give specific permissions to users, like which PDFs they can print or save. It should also allow eSignatures for seamless collaboration of documents. Find a virtual room that has multiple security certifications like ISO 27001 and SOC 1/2/3.
